Improving Accuracy in Dictation: Teaching Google Docs to Learn Certain Phrases


Dictating old family letters from World War II can be a captivating and emotional experience. It allows us to connect with our past, unravel the stories of our ancestors, and preserve their memories for future generations. However, the process can become frustrating when using automated transcription services like Google Docs due to consistent errors.

The Annoyance of Consistent Errors

While technology has come a long way in speech recognition, it still has its limitations. Dictating old letters can pose challenges due to factors such as varying handwriting styles, faded ink, and the use of outdated language. As a result, the accuracy of automated transcription services can be less than desirable, leading to repeated errors that hinder the transcription process.

Teaching the System to Learn

Fortunately, there are methods to improve the accuracy of automated transcription services like Google Docs. While it may not be possible to teach the system to learn every phrase perfectly, there are steps you can take to enhance its performance.

1. Utilize Custom Dictionaries

Google Docs allows you to create custom dictionaries where you can add specific phrases or words that are frequently encountered in your family letters. By adding these phrases to your custom dictionary, you can help the system recognize and transcribe them accurately, reducing errors.

2. Train the Speech Recognition Model

Google Docs utilizes a machine learning-based speech recognition model to transcribe your dictation. To enhance its accuracy, you can train the model by providing feedback for the errors it makes. Whenever you come across a consistent error, make sure to correct it manually. Over time, the system will learn from these corrections and improve its accuracy.

3. Contextual Clues

Another way to help the system recognize certain phrases is by providing contextual clues. If a particular phrase is consistently transcribed incorrectly, try adding surrounding words or phrases that provide context. This can assist the system in understanding the intended meaning and transcribing it accurately.


Dictating old family letters from World War II can be a rewarding experience, but the consistent errors in automated transcription services can be frustrating. By utilizing custom dictionaries, training the speech recognition model, and providing contextual clues, you can improve the accuracy of transcription and enhance the overall experience. While it may not be perfect, these methods can significantly reduce errors and make the process more efficient. Preserve the memories of your ancestors with greater accuracy and share their stories for generations to come.

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